Privacy Policy

Privacy Policy

1. Scope of Privacy Policy

Our Privacy Policy applies to:

PHASE (young people’s support) CIC
Salvage Row

25 April 2018: Updated to cover EU General Data Protection Regulation (GDPR)


2. Your Consent

We take your consent seriously. When you give consent to for us to store and use your data you will get a choice of how we contact you. You can give consent to be contacted by either or email, phone/text or targeted digital advertising.

When you joining our mailing list we will also send you a confirmation email to double check you definitely wish to give consent. Your details will only be added to our database if you confirm you wish to give your consent for the second time.

You may withdraw consent at any time by clicking on unsubscribe on any email we send you, or by emailing

Unsubscribing from this will unsubscribe you from all contact methods.

We collect personal information from contact forms on our website.


3. What data do we collect

a. Personally Identifying Information.

We collect personal contact information such as your name, address, company name and address, contact details including your e-mail address and telephone number.

b. Account Information.
This includes shipping and billing information. We may also record any preferences you have, such as products regularly ordered and terms of payment. With this information, we can fulfil your orders and better provide you with personalised services.

c. Transactions
We maintain records about the products and services you have requested and/or been supplied. Information about transactions is maintained in our databases as is information for transactions which are done by telephone, etc. We do not receive or store retail customers debit/credit card details from any transactions.

d. Email correspondence
Your e-mail address is used to distribute information about us and market our products and services as mentioned below.It is also used to raise and respond to issues and inquiries of all types and to keep in contact with you generally.

e. Online Registrations and Services via website.
The minimum information we need to register a user is an email address. We may ask further questions for different services. Unless stated, all registration questions are compulsory.
We may also ask voluntary questions during registration for certain services, so we can understand our users. We can then personalise services for our users.


4. How is your personal data stored

When you submit your data it transmitted and stored in a third party secure system. We have verification from the system vendor that their data handling standards meet with all EU data legislation including the GDPR.

When you notify us you wish us to remove your personal information we will notify our third party provider and your information will be deleted from their database.


5. How your personal data is used

We use your personal information to market our services to you by phone ,email (including Mail Chimp CRM and Survey Monkey) Royal Mail and LinkedIn messaging.
We have verified our vendors are compliant with all EU data law including the GDPR
We also use your personal information to manage any agreements between us and to provide the goods or services ordered.

We may also need to provide it to other firms who provide us with services such as IT management firms to keep our systems running. We do not share or sell your information with other services/businesses.

6. Additional Uses

We may use your contact details to inform you of any changes to our terms and conditions including to this Privacy Policy.
If after we post or provide notification of changes you continue to use our services this indicates acceptance of the new terms.

7. Who we share your personal data with

We share your data with those internal and external parties we refer to above and for the purposes set out.
Where we share your personal data with others who provide us with services for our business, or,
we will make it a requirement that they have in place appropriate security measures to protect your personal data.


8. Disclosures required by law

Occasionally, we may be required by law enforcement, government contract administrators, and/or judicial authorities to provide personally identifiable information to the appropriate governmental or regulatory authorities under applicable law or regulation.
We will disclose personally identifiable information upon receipt of a court order, subpoena, or if required to co-operate with law enforcement investigations. We reserve the right to report to law enforcement agencies any activities that we in good faith believe to be unlawful to the extent permitted by law.

9. Defend our interests

We may disclose your Personal Data acting reasonably if we believe such action is necessary, for example, to protect and defend our rights or property, or to protect the interests of our customers.


10. General

Without limiting the above, we may disclose your Personal Data acting reasonably in the following circumstances:

a. to any debt collection agency, credit or fraud monitoring scheme, security agency, or provider of any information relating to you including your personal financial information and details of how you have performed in meeting any obligations you have to us;

b. to any party we have a commercial relationship for the purpose of accounting and auditing;

c. any disclosure within our Data Protection Act notification registered with the Information Commissioner’s Office; and

d. any disclosure as permitted under current UK data protection law;


11. Retention and Security of your personal data

We only keep your personal data as long as there is a legitimate business or legal requirement to do so. We may remove information when it becomes out of date or inaccurate or when properly requested by you (subject to any legal duty we may have to preserve it). We destroy it using secure or certified methods of destruction when no longer needed.
We have put in place procedures and other security appropriate to protect the personal information you share with us.
Where we share your data with others, they will only use it according to our express instructions and only when they have appropriate security measures in place.

12. Your rights and choices

You have a right to access your personal data by contacting us as shown below. We may charge you £10 before we send it to you.
You can correct your personally identifiable information yourself by contacting us with a request for your change.
You may ask to have the information on your account deleted or removed; however, because we keep track of certain transaction information, such as past purchases, and other similar information, for legal compliance purposes (including company bookkeeping), we may not be able to delete certain information. If information we hold appears to be inaccurate we will block its use until the position is verified to our satisfaction.
If you have any questions relating to this Privacy Policy or relating to the transfer of your personal data, please contact us.
If you do not agree to this Privacy Policy, please indicate on the marketing options questionnaire provided. We reserve the right to change the Privacy Policy from time to time at our absolute discretion. We will post a link to any amended policy on each email we send to you.

You can end your consent to any marketing on giving us notice in writing or email to or by clicking unsubscribe on any email we send you.


Contact us

You can contact us for any purpose relating to this Privacy Notice and our uses of your data by contacting
or by writing to us at the following address:
31 – 33 Midland road
North Lincolnshire, DN16 1DQ.

Join our mailing list

PHASE CIC will use the information you provide on this form to be in touch with you and to provide updates and marketing. Please let us know all the ways you would like to hear from us: